Its wording ensures that the TEO complies with the requirement to provide specific information to learners about the collection and use of their personal information, and its disclosure to government agencies.

The template also includes some common disclosures and uses of a learner’s personal information for TEOs, such as internal reporting, administration, scholarships and debt management. If you are considering changes to the wording for use in your own TEO, ensure your privacy statement still complies with minimum requirements by checking the Funding conditions for the relevant year. 

Privacy statement 

The Privacy Act 2020 has the stated aim of protecting and promoting the privacy of individuals.  It governs the collection, use, storage and disclosure of personal information. [name of TEO] handles personal information in accordance with the 13 information privacy principles in the Act.

 [Name of TEO] collects and stores personal information from this form to: 

• comply with the requirements of the Education and Training Act 2020 and other legislation relating to maintenance of records 

• manage its business, including internal reporting, administrative processes and selection of scholarship and award/prize winners; and 

• supply information to government agencies and other organisations, as set out below. 

[Name of TEO] will comply with all legal requirements in relation to the use and disclosure of personal information, as set out in the Privacy Act 2020.  You are entitled to see any information that [name of TEO] holds about you and request that any errors in the information be corrected. To do so, contact the Enrolments Officer. 

Disclosure of personal information to government agencies

[Name of TEO] may supply personal information collected on this form to the following government agencies: 

• Tertiary Education Commission

• Ministry of Education 

• New Zealand Qualifications Authority 

• Ministry of Social Development 

• Inland Revenue 

• Ministry of Business, Innovation and Employment, including Immigration New Zealand; and

• when required by law, New Zealand Police, Department of Justice and the Accident Compensation Corporation.

The government agencies listed above may use the personal information supplied to them to: 

• administer the tertiary education system, including allocating funding and the administration of the Fees Free schemes 

• develop policy advice for government 

• conduct statistical analysis and research 

• update the New Zealand Record of Achievement 

• include in the National Student Index or use in an authorised information matching programme with the New Zealand Birth Register 

• fulfil their statutory responsibilities 

• supply it to Statistics New Zealand to be integrated in Statistics New Zealand's Integrated Data Infrastructure.

Disclosure of personal information to other agencies and organisations 

[Name of TEO] may also supply personal information as applicable to: 

• other educational organisations for the purpose of verifying academic records 

• Education New Zealand for the purposes of supporting international students

• scholarship providers for the purposes of administering scholarships 

• debt collection agencies for the purposes of recovering unpaid fees 

• [name of agency/organisation] for [purpose].

Storage of personal information

Data collected from tertiary education organisations is now stored in the Cloud. Student enrolment and course and qualification completion data is stored in a Microsoft datastore based in Sydney, Australia.